Paper Formats
The 13NCEE program will be designed with community-submitted papers. Papers will be a maximum of 4 pages, with an abstract limited to 200 words, and a maximum of 5 figures (included in the 4-page limit). References are not included in the page limit but must be formatted per the 13NCEE style. There will be no preliminary abstract submission and review. The first and only submission will be a 4-page paper manuscript. All papers must be submitted using the 13NCEE paper template. This format and length are designed to be similar to a ‘technical note’ accepted by many technical journals.
View the paper formatting instructions here (PDF) and download the paper template (Word document) here.
If you are an organizer of or presenter in an accepted special session, please make sure you submit an individual paper for the session in accordance with the instructions.
Submission of Papers for Review
Authors must submit papers online. Paper submissions are due September 30.
In response to widespread feedback, the conference organizers have decided to provide a grace period for uploading papers. We strongly encourage anyone planning to submit a paper to begin the paper submission process now and fill out the form with your paper title and topic area by the September 30 deadline. This information is important for the technical program committee to be able to assess the range of program content. The grace period will allow you to return to the submission form, upload your paper, and submit payment through October 15, 2025. Authors whose papers are accepted will have the opportunity to submit revisions in early 2026.
Each submitted paper is subject to a publication submission fee. This fee varies by the submitter’s EERI membership type and helps to cover the administrative costs of paper submission and review. It is non-refundable and does not get applied to an author’s conference registration. Membership rates are applied to those who have a 2025 EERI membership. Individuals are eligible for an Affiliate membership if they live in the countries listed here. If you are not an EERI member, please join here before starting your paper submission!
EERI Membership Type | Fee |
EERI Member | $75 |
EERI Affiliate Member | $50 |
EERI Student Member | $50 |
Non-Member | $150 |
EERI is also offering a limited number of publication submission fee waivers for individuals who are unable to pay the fees listed above. If you are seeking a waiver, please apply here.
Paper Selection Criteria
The papers will be reviewed for both content, considering significance, originality, and robustness of the material presented, and clarity of concepts and organization. Papers are expected to be free from commercialism.
Notification of Acceptance
Authors will receive confirmation of acceptance of their papers, including the presentation type (traditional oral, lightning, or poster) and any review comments, in December 2025. Final revised papers will be due in early spring 2026. Final presentation session details, including date and time, will be emailed to authors in February 2026. Authors must be registered by January 30, 2026, to have their paper included in a session.
View a PDF with conference information and the call for papers and special sessions here.